Motor pool Information

719-255-3931 trans@uccs.edu

Motor pool

Motor pool Information

Motor pool Vehicles

• Drivers must have a valid Driver License, department approval, and provide a University speed type to operate a motor pool vehicle. Approved drivers on official business are provided with full insurance coverage.

• A completed pre/post trip document, motor pool trip ticket, and fuel receipts must be returned with the car keys at the end of the reservation period or additional charges accrue.

• Operators of University vehicles must be familiar with UCCS Administrative Policy Statement 400-007 Motor Vehicle Acquisitions Operations, particularly the information related to appropriate use and accident reporting.

• Reservations will not be approved for any motor pool vehicle unless all requirements have been completed.

-Transportation Services currently has five vehicles available for rent.

Toyota Prius

-Number available: Two
-Passenger limit: Five (including driver). Though we recommend four to be comfortable.

Minivan

-Number available: One
-Passenger limit: Seven (including driver).

15-passenger van

-Number available: Two
-Passenger limit: Fifteen (including driver).
-Please see additional information below pertaining to the 15-passenger van.

Motor pool vehicle rates are the following (effective August 21, 2023):

Vehicle type	Daily rate	Per mile rate
Toyota Prius	$18	$0.50
Minivan	$18	$0.60
15-passenger van	$18	$0.60

Damage to a motor pool vehicle may result in your speed type being charged a $1,000.00 deductible.

Additional fees:

-Refueling fee: $15.00 (This fee applies if the vehicle is not returned with a full tank of fuel).
-Cleaning fee: $15.00 per hour (This fee applies if the vehicle is returned in an unsatisfactory condition (floors, seats, windows).

Additional information (15-passenger van)

• Requirements: Due to safety and insurance requirements, driver authorization and training is required for all 15-passenger van rentals as outlined below.
• Authorization: A completed Department Authorization Form (PDF) form must be emailed to trans@uccs.edu at least two business days prior to your 15-passenger van training, along with a photocopy of your current Driver License. Reservations will not be approved unless all requirements have been completed.
• Training and fees: (effective May 2023)
• Complete - CU Defensive Driving Skillsoft course and quiz (send screenshot of "Certificate of Completion" to trans@uccs.edu).
• Schedule and Complete - Hands-on vehicle training that must be scheduled with Transportation at least 2-3 weeks prior to your van rental date. The hands-on training is based on the availability of a Transportation trainer.
• A $70 training fee per person will be billed to your department speed type ($60 per person if trained in a group of 2-3).
• A $20 reschedule fee applies if training is changed by requestor with less than 3 business days notice.
• A $50 Urgent request fee applies if training is required with less than 2 weeks before your van rental date.
•Questions: Please direct all inquiries to trans@uccs.edu

Forms

Department Authorization Form (PDF)

State Contract Rentals

-The State has contract service agreements with several rental car agencies. To utilize a vehicle from these agencies the renter must have the University-issued State Travel Card, a valid driver license, and meet the rental agency age restrictions. With the exception of trucks, SUV's and 15-passenger vans, renters must decline all additional insurance coverage since full coverage is provided through the Travel Card agreement and University insurance.

Personal Vehicle

-Individuals may elect to utilize their personal vehicle for university business and claim mileage reimbursement through their sponsoring department. No University insurance coverage is provided since the mileage allowance takes into account the total cost of vehicle operation, including mandatory liability insurance. The owner's personal auto insurance provides coverage - some personal insurers do not cover business travel, so check your own insurance coverage.

Questions or need additional information?

Motor pool Vehicle Regulations

UCCS Transportation Field Manager
//www.uccs.edu/pts/transportation
(719) 255-4701

University Insurance Coverage & Claims

UCCS Risk Manager
//www.uccs.edu/pusafety/risk-management
(719) 255-3525

University Travel Regulations

Procurement Services Center
https://www.cu.edu/psc/travel
1-877-724-0581

Colorado Insurance Regulations & Requirements

Colorado Insurance Division
D.O.R.A. Division of Insurance

Statutes:

[1] Effective July 1, 2006: Avis, Budget, or (in Colorado only) Enterprise.
[2] Other than Workers' Compensation for University employees within the course & scope of their job duties.
[3] Colorado Auto Accident Reparations Act (?10-4-701, C.R.S. et. seq.).

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