719-255-3931 trans@uccs.edu
Motorpool Information
 Motorpool Vehicles
  • -Transportation Services currently has six vehicles available for rent.
  • -Drivers must have a valid Driver License, department approval, and provide a University speed type to operate a motorpool vehicle.
  • -A completed pre/post trip document, motorpool trip ticket, and fuel receipts must be returned with the car keys at the end of the reservation period.
  • -Reservations will not be approved for any motorpool vehicle unless all requirements have been completed.
Toyota Prius
  • -Number available: Three
  • -Passenger limit: Five (including driver).  Though we recommend four to be comfortable.


  • -Number available: One
  • -Passenger limit: Seven (including driver)

15-passenger van

  • -Number available: Two
  • -Passenger limit: Fifteen (including driver)

Due to safety and insurance concerns, restrictions are placed on the use of 15-passenger vans and ADDITIONAL TRAINING IS REQUIRED.  SEE BELOW.


Motorpool vehicle rates are the following:

Vehicle type   Daily rate Per mile rate
  Toyota Prius    $15 $0.40
  Minivan    $15 $0.50
  15-passenger van    $15 $0.50

Damage to a motorpool vehicle may result in your speed type being charged a $1,000.00 deductible.


In order to reserve and drive a 15-passenger motorpool van you will need to step through the van certification training process.

  • The following steps need to be accomplished before training can be initiated:
  •      1. Complete and submit a Department Authorization Form (PDF) to Transportation Services (contact: Jacob Koenig).
  •                a. A copy of your Driver License also needs to be submitted with this form.
  •      2. Complete "CU: Defensive Driving" course in Skillsoft through the myUCCS portal.
  •                a. To access go to http://www.uccs.edu
  •                          i. Links & Tools - Tools - myUCCS Portal
  •                          ii. Login using UCCS credentials
  •                          iii. Click on Skillsoft - UCCS - Transportation (left side of screen) - CU: Defensive Driving - Launch
  •      3. Submit verification that you successfully completed and passed the quiz for the CU: Defensive Driving course.
  •                a. Go back to Skillsoft - Quick Links (left side of screen) - Learning Transcript
  •                b. Click on drop-down button (3 vertical dots) under Actions column for CU: Defensive Driving
  •                c. Click on View Certificate

Once these three steps have been achieved an appointment will be setup with a Transportation trainer to complete the remainder of the van certification training.  This will consist of approximately 1.5 hours of guided hands-on training.  The hands-on training is scheduled based on the availability of a Transportation trainer. Hands-on training must be scheduled at least 3 weeks prior to the date the van is needed.

To verify you have already been trained, please contact trans@uccs.edu



Department Authorization Form (PDF) 

To submit an online trip ticket after returning a UCCS motorpool vehicle please click here


State Contract Rentals

  • -The State has contract service agreements with several rental car agencies.  To utilize a vehicle from these agencies the renter must have the University-issued State Travel Card, a valid driver license, and meet the rental agency age restrictions.  With the exception of trucks, SUV's and 15-passenger vans, renters must decline all additional insurance coverage since full coverage is provided through the Travel Card agreement and University insurance.

 Personal Vehicle

  • -Individuals may elect to utilize their personal vehicle for university business and claim mileage reimbursement through their sponsoring department.  No University insurance coverage is provided since the mileage allowance takes into account the total cost of vehicle operation, including mandatory liability insurance.  The owner's personal auto insurance provides coverage - some personal insurers do not cover business travel, so check your own insurance coverage.

Questions or need additional information?

Motorpool Vehicle Regulations

UCCS Transportation Field Manager
(719) 255-4701

University Insurance Coverage & Claims

UCCS Risk Manager
(719) 255-3525

University Travel Regulations

Procurement Services Center 

Colorado Insurance Regulations & Requirements

Colorado Insurance Division
D.O.R.A. Division of Insurance


[1] Effective July 1, 2006: Avis, Budget, or (in Colorado only) Enterprise.
[2] Other than Workers' Compensation for University employees within the course & scope of their job duties.
[3] Colorado Auto Accident Reparations Act (?10-4-701, C.R.S. et. seq.).